Coach More.
Admin Less.
You became a coach to change lives, not to spend 20 hours a week on onboarding, scheduling, follow-ups, and community management. Automate the operations. Keep the impact.
Sound Familiar?
These five operational bottlenecks cap your coaching business at a fraction of its potential and burn you out in the process.
Student Onboarding Takes Hours
Every new student means manual account creation, course access provisioning, welcome emails, resource sharing, community invites, and calendar setup. You spend your first interaction on logistics instead of coaching.
Scheduling Chaos
Back-and-forth emails to find a time, no-shows without reminders, double-bookings across time zones, and no system to screen applicants before they get on your calendar. Your most valuable asset is your time and it is being wasted.
Content Creation Bottleneck
You deliver incredible coaching calls and workshops, but that content dies in a Zoom recording. It should be repurposed into blog posts, social content, email sequences, and course materials but you do not have the bandwidth.
Manual Follow-Ups and Reminders
Students ghost after week two. You know follow-up sequences work, but manually tracking who needs what reminder, who is falling behind, and who is ready for an upsell is impossible past 20 students.
Community Management Overhead
Your Slack or Circle community is growing but so is the noise. Repetitive questions, unanswered threads, disengaged members, and zero visibility into who is active and who has churned. Moderating takes hours you do not have.
What We Build for Coaches
Every system is tailored to your coaching model, platforms, and student journey. These are the five core automations that free you to do what you do best.
Solution 01
Automated Student Onboarding
Payment to fully onboarded in under 60 seconds
The moment a student completes payment, the entire onboarding flow fires automatically: course platform access granted, welcome email sequence triggered, community invite sent, resource library shared, first-week calendar events created, and progress tracking initialized. Your student feels taken care of before you even know they signed up.
Key Outcomes
Solution 02
Smart Booking System
Only qualified calls land on your calendar
An intelligent booking funnel that screens applicants through an automated questionnaire, scores them based on your criteria, routes qualified prospects to your calendar with timezone-aware scheduling, sends confirmation and reminder sequences, and follows up with no-shows automatically. Unqualified applicants get redirected to your course or group program instead.
Key Outcomes
Solution 03
Content Repurposing Engine
1 coaching call becomes 15+ content pieces
Upload a coaching call recording and the engine extracts key insights, generates blog posts, creates social media content for LinkedIn, Instagram, and Twitter/X, writes email newsletter content, produces short-form video clips, and formats everything for your specific brand voice and audience. One hour of coaching becomes a month of content.
Key Outcomes
Solution 04
Email and SMS Sequences
The right message at the right moment, automatically
Behavior-triggered communication sequences that nurture new leads, onboard students through their first 30 days, re-engage inactive members, celebrate milestones, deliver upsell offers at peak satisfaction moments, and recover at-risk students before they churn. Every touchpoint is personalized based on actual student behavior, not arbitrary timers.
Key Outcomes
Solution 05
Community Management
AI-moderated, engagement-optimized, always-on
An AI layer on top of your Slack or Circle community that answers common questions from your knowledge base, identifies and escalates complex issues to you, tracks member engagement scores, flags at-risk members, seeds conversation prompts, and delivers weekly community health reports. Your community runs itself while you focus on high-value coaching.
Key Outcomes
Real Numbers from Coaching Clients
Measured outcomes from coaches and course creators running these systems with real students.
18hrs
Saved per week on admin
$19,800
Annual operational savings
4.8/5
Average student satisfaction
300%
Enrollment capacity increase
VendingPreneurs: From Manual to Automated
A real coaching business that transformed its student onboarding from a multi-hour manual process into a fully automated system handling hundreds of students.
Time Saved
18hrs/week
Student Capacity
3x increase
Onboarding Time
Under 60s
VendingPreneurs was spending hours onboarding each new student manually. After deploying the automated onboarding system, new students receive course access, community invites, resource libraries, and their first-week schedule within seconds of payment. The coaching team now focuses entirely on delivering value instead of managing logistics.
Read the full case study→Technology Stack for Coaches
Built to integrate with the platforms coaches already use and love.
Pricing for Coaches
Start with a free strategy call. We map your student journey, identify the highest-impact automations, and build a system that pays for itself.
Quick Start
$5,000 - 8,000
Automate your biggest bottleneck and prove the model works before scaling further.
- Single workflow automation (onboarding or booking)
- 1 platform integration
- 10-day delivery
- 30-day post-launch support
- Full documentation and walkthrough
Best for: Coaches with 10-50 active students
Full Automation
$10,000 - 18,000
End-to-end automation of your coaching operations from lead capture to student success.
- Multi-workflow system (onboarding + booking + content + email)
- 3-5 platform integrations
- 3-5 week delivery
- 90-day support and optimization
- Priority Slack channel access
Monthly Support Option
$1,500 - 3,000/mo
Best for: Coaches scaling from 50 to 500 students
Scaling Package
$18,000+
Full operational infrastructure for coaches building a media brand and scaling to 1,000+ students.
- Complete automation suite
- Community AI management
- Content repurposing engine
- Advanced analytics and reporting
- Dedicated support with SLA
- Quarterly strategy sessions
Monthly Support Option
$3,000 - 5,000/mo
Best for: Coaches and course creators at 500+ students
Questions from Coaches
Honest answers to the questions coaches and course creators ask before automating their business.
The opposite. Automation handles the admin and logistics so every interaction your students have with you is high-value coaching, not paperwork. The onboarding feels seamless, follow-ups are perfectly timed, and you have more bandwidth for the personal touchpoints that matter. Students consistently rate automated coaching businesses higher for experience quality.
Absolutely. Every system I build comes with a recorded walkthrough, written documentation, and a simple dashboard where you can see what is happening. You do not need to touch the automation layer. If something needs adjusting, that is what the support period and retainers are for. Your job is to coach. The system handles the rest.
I have built automations for Teachable, Kajabi, Thinkific, Podia, Skool, Circle, Slack, Discord, Stripe, PayPal, Calendly, Acuity, GoHighLevel, ConvertKit, ActiveCampaign, Mailchimp, SendGrid, Zoom, and more. If you use it, I can integrate it.
The Quick Start package delivers a working automation in 10 days. Most coaches see immediate time savings from day one. The full ROI compounds over the first 90 days as the system handles more students without additional effort from you. One coach recovered 18 hours per week within the first month.
All data stays within your existing platforms. The automation layer connects your tools but does not store student data on separate servers. I work within your platform provider privacy frameworks. For GDPR or specific compliance requirements, I can configure data handling rules as part of the build.
Yes. The system supports multiple programs, pricing tiers, payment plans, scholarship tracks, and VIP access levels. Each can have its own onboarding flow, content library, community channel, and communication sequence. One coach runs three different programs with completely different student journeys through a single automation system.
Every automation is built with modularity in mind. Swapping out one platform for another is a configuration change, not a rebuild. If you move from Teachable to Kajabi, for example, I update the integration endpoints and test the flows. This is typically a 1-2 day update, not a full project.
During setup, we create a brand voice profile that captures your tone, vocabulary, key phrases, and content style. The AI engine uses this profile for every piece of content it generates. You review and approve the first batch, we fine-tune, and subsequent content gets closer to your voice with every iteration.
Always. Every automation has manual override points. You can pause sequences for specific students, manually send communications, adjust booking rules, and intervene in community moderation at any time. The system augments your decision-making. It does not replace it.
Based on client data, the average coaching business saves 18 hours per week in admin time and $19,800 per year in operational costs with the Full Automation package. The enrollment capacity increase of 300% means you can serve 3x more students without hiring. At typical coaching rates, the system pays for itself within 60-90 days.
Yes. The systems are built to support multi-coach operations. Each coach can have their own booking calendar, student assignments, and communication preferences while sharing the same automation infrastructure. Team dashboards provide visibility into student progress and workload distribution.
Retainers cover ongoing optimization, monitoring, new feature builds, and platform maintenance. You get a dedicated Slack channel, priority response times under 4 hours, and a monthly performance report showing automation metrics. Retainers can be paused or cancelled with 30 days notice.
Ready to eliminate manual work?
Let's Build Something
That Compounds.
Every week you delay automation, you're burning budget on tasks a system could handle in seconds. Let's talk about what that system looks like for you.
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